The Eurasian Women’s Network on AIDS (EWNA) invites interested tenderers to submit a tender proposal for provision of logistic services, hereinafter referred to as “Services”.

Scope of procurement:

Services to be provided on the territory of Georgia. The range of services includes:

• accommodation services;
• transportation services by public transport (air, train);
• transportation services (transfer);
• catering services;
• premises for events, including equipment.

Price:

The service fee rate should be set as a percentage of the cost of actually provided services. Tenderer may offer different service fee rates for each type of services.

Submission of tenders:

Tenders shall be submitted electronically not later than 15 June 2022 6 p.m. Tbilisi time to Lyubov Vorontsova vorontsova.kz13@gmail.com copied to Nataliia Gerasymchuk gerasymchuk.nataliia@gmail.com

Attention! The competition has been extended until June 19.

1. Background

Eurasian Women’s Network on AIDS (EWNA) is a non-for-profit charitable membership-based organisation, registered by women’s activists and organisations from Eastern Europe and Central Asia (EECA) in May 2015.

Before submitting the proposal, please read about EWNA at http://www.ewna.org/

2. Description of the procurement

2.1. Scope of procurement

EWNA invites interested tenderers to submit a tender proposal for provision of the logistic services (hereinafter referred to as “Services”).

Services to be purchased under this tender include, but not limited to:

• Transportation services by public transport: provision of travelers with bus, taxi, train, airplane tickets;
• Transportation services by transfer: provision of transfer by car, minivan, minibus or bus throughout the EECA countries;
• Accommodation services: booking of hotel rooms / apartments throughout the territory of selected country;
• Catering services during business trips or events (general assembly meetings, trainings, seminars, etc.);
• Provision of premises for project events, including equipment;
• Assistance in compliance with the travel rules amid COVID-19 pandemic.

Services to be provided on the territory of Georgia.

Related services include, but not limited to:

• elaboration of routes and detailed description of services to be provided for each logistic request;
• development of itinerary for each traveler;
• provision of support to EWNA and/or travelers during a period of service provision.

2.2. Contract period

The contract period runs for 2 calendar months. EWNA is entitled (though not obligated) to extend the contract once or twice with 6 calendar months respectively, with unaltered terms and conditions.

The contract start date is estimated at: 20 June 2022.

2.3 Volumes

During the contract period, the estimated value is approximately 18 000 USD.

No guarantee of obtaining a certain volume is provided.

2.4. The language of the tender

The tender shall be written in English. However, the following may be provided in Georgian, Ukrainian or Russian:

• Curriculum Vitae (CV)
• Financial statements
• Bank accounts information
• Statute
• Registration documents
• Reference letters
• Testimonials, certifications, or certificates issued by a party other than the tenderer
• Documents issued by parties other than the tenderer, such as technical specifications, product information, or similar information and documents.

3. Selection

The company will be selected through Least-Cost Selection (LCS) in accordance with EWNA procurement policies. Selection criteria, process and ToR are described in Annex 1 and Annex 2 to the CFP.